DOCUMENT CONTROLLER

  • Admin & Human Resource
  • Kuala Lumpur
  • 24/07/2024
  • RM1,800 - RM2,000 /monthly
  • Full Time
Job expired!

Scope of Work 

.Document Management Maintain effective systems for managing both digital and paper documents, ensuring efficient storage, retrieval, and archiving.

• Quality Assurance:

Ensure the accuracy, quality, and integrity of all documents, confirming compliance with project standards and company policies.

• Document Handling: Develop procedures for handling, filing, and tracking documents, both electronically and physically, to ensure easy access and traceability.

• Access Control: 

Manage and control document access, providing necessary documentation to internal and external stakeholders while maintaining confidentiality and security.

• Version Control: 

Implement and monitor a systematic approach to version control and revision tracking of documents, ensuring all versions are accurately updated and filed.

• Conversion and Digitization: Oversee the digitization of paper documents, converting them into electronic formats as required, and ensure they are properly indexed and stored.

• Document Review: Coordinate with departments to review, translate, and approve documents as needed, ensuring consistency across digital and paper formats.

• Audits: 

Prepare for and assist in internal and external audits related to document control, providing necessary documentation and reports.

 

• System Maintenance: Maintain and update both digital document management systems and physical filing systems.

• Reporting: 

Generate reports on document control activities, including the status of digital and paper documents, for management review.

 

Qualification Requirement 

Bachelor's degree or Diploma or related field.

• Strong organizational and time management skills.

• Excellent attention to detail and accuracy.

• Good communication and teamwork abilities.

Able to commence duty with short notice 

. Fresh graduates are welcome to submit your application.