Administrative Executive Duties and Responsibilities

1.     Administrative Support

• Organize and schedule meetings, appointments, events and travel arrangements for executives and provide reminders as needed
• Maintain master corporate calendar of all conferences, trainings, events, holidays and vacations.
• Arrange executive travel, hotel and dining arrangements as needed
• Support in procurement sourcing and execution and vendors management, whenever required
• Develop and maintain efficient and effective documentation and filing system for both physical and digital records
• Handle expenses claims compilation and management of the company’s personnel
• Handle requests, feedback, and queries efficiently and professionally
• Prepare reports, presentations, and other documents as needed
• To execute ad-hoc duties when required
• Reporting to Chief Strategy Officer

2.     Business Transformation Support

• Support the company business transformation project
• Collaborate with personnel from business units and cross-functional to support the implementation of business transformation projects
• Assist in collecting and organizing data, conducting research, and preparing project-related documents
• Track project milestones and deadlines, and provide status updates.
• Participate in meetings and workshops to facilitate project discussions and document key decisions
• Reporting to Chief Strategy Officer

Administrative Executive Requirements and Qualifications

• Diploma or Bachelor degree holders are encouraged to apply
• Minimum 2 years’ experience as an Executive Administrative Assistant or Administrative Executive
• Full knowledge of office management systems and procedures
• Proven experience in administrative roles, including supporting senior executives
• Strong organizational and multitasking skills
• Good written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work independently, take initiative, and solve problems
• Exemplary planning and time management skills
• Attention to detail and accuracy
• Knowledge of basic bookkeeping is an added advantage
• Proficiency in English & Chinese